Warehouse Administrator Dashboard
Real-time inventory, receiving, agency allocations, and active customer order metrics.
Cases On Hand
4,368
+330 received today
Active Items
28
Across 4 cold/dry zones
Cases on HOLD
42
Pending QA inspection
Recipient Agencies
19
Active partner accounts
Open Orders
14
6 scheduled for dispatch
Allocation Balance
1,890
Remaining allocated cases
Recent Warehouse Items
Live Sync Enabled| Item | Product | Program | Cases | Location | Received | Status |
|---|---|---|---|---|---|---|
| WMS-20261014-008 | CHICKEN OVEN ROASTED FRZ 8 PC CTN-30 LB | NSLP | 1,200 | FREEZER-A1 | 10/14/2026 | IN_STOCK |
| WMS-20261014-007 | CHEESE PROCESS WHT SLC LVS-6/5 LB | TEFAP | 990 | COOLER-B2 | 10/14/2026 | IN_STOCK |
| WMS-20261012-006 | PEACH FREESTONE DICED FRZ CUP-96/4.4 OZ | NSLP | 700 | FREEZER-A3 | 10/12/2026 | IN_STOCK |
| WMS-20261010-005 | BLUEBERRY HIGHBUSH FRZ CTN-12/2.5 LB | LFS | 660 | FREEZER-B1 | 10/10/2026 | IN_STOCK |
| WMS-20261008-004 | BEEF GROUND FRZ PKG-4/10 LB | TEFAP | 42 | QA-HOLD-01 | 10/08/2026 | HOLD |
Inbound Receiving
Automated Gmail/OCR Bill of Lading capture & manual dock receiving verification.
Receiving Records
| ID | Supplier | PO # | Product | Cases | Pallets | Appointment | Status | OCR |
|---|---|---|---|---|---|---|---|---|
| RCV-1046 | Prime Valley Foods | PO-88392 | CHICKEN BREAST FILLET FRZ CTN-30 LB | 640 | 8 | APT-2026-108 | Posted | OCR Success |
| RCV-1045 | Midwest Cold Farms | PO-88374 | CHEESE PROCESS WHT SLC LVS-6/5 LB | 990 | 11 | APT-2026-107 | Posted | OCR Success |
| RCV-1044 | Columbia Basin Growers | PO-88351 | PEAS GREEN FRZ CTN-12/2.5 LB | 660 | 6 | APT-2026-106 | Posted | OCR Success |
| RCV-1043 | SunRidge Orchards Co. | PO-88329 | PEACH FREESTONE DICED FRZ CUP-96/4.4 OZ | 700 | 7 | APT-2026-105 | Posted | OCR Success |
| RCV-1042 | Northern Lakes Packing | PO-88298 | CHERRIES SWEET PITTED IQF BAG-12/2.5 LB | 330 | 4 | APT-2026-104 | Posted | OCR Success |
| RCV-1041 | Atlantic Coast Provisions | PO-88270 | POTATOES OVEN FRY PKG-6/5 LB | 480 | 6 | APT-2026-103 | Initial Capture | Pending Review |
| RCV-1040 | Heartland Harvest Logistics | PO-88244 | BEANS GREEN CAN-6/10 | 520 | 5 | APT-2026-102 | Posted | OCR Success |
Manual Receiving Entry
Enter inbound dock receipt details belowWarehouse Inventory Management
Track lot numbers, BIUB dates, pallet locations, and reserve allocations.
Active Inventory Lots
| Item ID | Material Code | Commodity | On Hand | Reserved | Storage Zone | Status |
|---|---|---|---|---|---|---|
| WMS-20261014-008 | 110921 | CHICKEN OVEN ROASTED FRZ 8 PC CTN-30 LB | 1,200 | 320 | FREEZER-A1 | APPROVED |
| WMS-20261014-007 | 100036 | CHEESE PROCESS WHT SLC LVS-6/5 LB | 990 | 140 | COOLER-B2 | APPROVED |
| WMS-20261012-006 | 100241 | PEACH FREESTONE DICED FRZ CUP-96/4.4 OZ | 700 | 210 | FREEZER-A3 | APPROVED |
| WMS-20261010-005 | 110623 | BLUEBERRY HIGHBUSH FRZ CTN-12/2.5 LB | 660 | 180 | FREEZER-B1 | APPROVED |
| WMS-20261008-004 | 100158 | BEEF GROUND FRZ PKG-4/10 LB | 42 | 0 | QA-HOLD-01 | HOLD |
| WMS-20261005-003 | 100307 | BEANS GREEN CAN-6/10 | 228 | 90 | DRY-RACK-C4 | APPROVED |
| WMS-20261002-002 | 100355 | POTATOES OVEN FRY PKG-6/5 LB | 330 | 110 | FREEZER-C2 | APPROVED |
| WMS-20260929-001 | 100238 | CHERRIES SWEET PITTED IQF BAG-12/2.5 LB | 218 | 65 | FREEZER-A2 | APPROVED |
Add New Inventory Lot
Manually register a warehouse inventory lotRecipient Agencies & Customers
Manage partner agencies, delivery addresses, contacts, and receiving windows.
Active Directory
| Agreement ID | Agency / Deliver To | Location | Primary Contact | Program |
|---|---|---|---|---|
| AG-400-12 | Keystone Community Food Network | Philadelphia, PA 19124 | Sarah Jenkins (215-555-0148) | TEFAP / NSLP |
| AG-400-19 | Valley View Family Relief Center | Allentown, PA 18102 | Marcus Vance (610-555-0192) | LFS / TEFAP |
| AG-400-24 | Metro Regional School District | Harrisburg, PA 17101 | Elena Rostova (717-555-0133) | NSLP |
| AG-400-31 | Chester County Outreach Pantry | West Chester, PA 19380 | David Brooks (484-555-0174) | TEFAP |
| AG-400-38 | Delaware Valley Community Services | Upper Darby, PA 19082 | Rachel Lin (610-555-0160) | TEFAP / LFS |
| AG-400-45 | Lancaster Area Youth Nutrition | Lancaster, PA 17602 | Thomas Keller (717-555-0189) | NSLP |
| AG-400-52 | Bucks County Hunger Coalition | Doylestown, PA 18901 | Hannah Abbott (267-555-0121) | TEFAP / NSLP |
Add New Recipient Agency
Enter partner agency account and delivery detailsAgency Allocations
Automated spreadsheet import & real-time case drawdown tracking per agency.
Current Allocations
| ID | Agency | Commodity | Sales Order | Allocated | Remaining | Status |
|---|---|---|---|---|---|---|
| ALC-214 | Keystone Community Food Network | CHICKEN OVEN ROASTED FRZ 8 PC | SO-5002918 | 450 | 310 | OPEN |
| ALC-213 | Valley View Family Relief Center | CHEESE PROCESS WHT SLC LVS | SO-5002924 | 300 | 185 | OPEN |
| ALC-212 | Metro Regional School District | PEACH FREESTONE DICED FRZ CUP | SO-5002930 | 520 | 400 | OPEN |
| ALC-211 | Chester County Outreach Pantry | BLUEBERRY HIGHBUSH FRZ CTN | SO-5002935 | 240 | 140 | OPEN |
| ALC-210 | Delaware Valley Community Services | BEANS GREEN CAN-6/10 | SO-5002941 | 190 | 95 | OPEN |
| ALC-209 | Lancaster Area Youth Nutrition | POTATOES OVEN FRY PKG-6/5 LB | SO-5002948 | 310 | 220 | OPEN |
| ALC-208 | Bucks County Hunger Coalition | CHERRIES SWEET PITTED IQF BAG | SO-5002952 | 180 | 0 | DEPLETED |
Add Manual Allocation
Assign commodity cases directly to a recipient agencyCustomer Orders & Dispatch
Multi-item order fulfillment, pick-list generation, and delivery scheduling.
Active Orders
| Order # | Agency / Customer | Line Items | Total Cases | Requested Delivery | Status |
|---|---|---|---|---|---|
| ORD-2026-095 | Keystone Community Food Network | 3 items | 140 | 10/30/2026 (09:00 AM) | APPROVED / SCHEDULED |
| ORD-2026-094 | Valley View Family Relief Center | 2 items | 115 | 10/31/2026 (11:00 AM) | PENDING PICKUP |
| ORD-2026-093 | Metro Regional School District | 4 items | 210 | 11/01/2026 (08:30 AM) | APPROVED / SCHEDULED |
| ORD-2026-092 | Chester County Outreach Pantry | 2 items | 100 | 11/02/2026 (10:00 AM) | PENDING PICKUP |
| ORD-2026-091 | Delaware Valley Community Services | 3 items | 95 | 11/03/2026 (01:00 PM) | APPROVED / SCHEDULED |
| ORD-2026-090 | Lancaster Area Youth Nutrition | 5 items | 185 | 11/04/2026 (09:30 AM) | PENDING PICKUP |
| ORD-2026-089 | Bucks County Hunger Coalition | 2 items | 180 | 10/27/2026 (DELIVERED) | DELIVERED |
Create Manual Dispatch Order
Schedule a multi-item customer order for pickup or deliverySystem Administration & Role Permissions
Manage user accounts, role-based access control (RBAC), and security audit logs.
Configured Roles & Access Partitions
| Role | User | Description | Permissions Scope | Actions |
|---|---|---|---|---|
| ADMIN | admin@ab-digital.com | Full Executive Suite | All Warehouse, Receiving, Allocations, Orders & Security Controls | |
| EMPLOYEE | m.cole@ab-digital.com | Operations & Dock | Receiving, Barcode Scanning, Inventory Adjustments, Order Picking | |
| DISPATCH COORDINATOR | j.reeves@ab-digital.com | Outbound Logistics | Order Scheduling, Carrier Assignments, Delivery Manifests & PODs | |
| QUALITY INSPECTOR | k.patel@ab-digital.com | Cold-Chain & QA | Temperature Logs, Seal Verification, Hold/Release Lot Status | |
| CUSTOMER | s.jenkins@keystonefood.org | Customer Self-Service Portal | View Own Allocations, Request Delivery Dates, Track Orders | |
| CUSTOMER | m.vance@valleyviewrelief.org | Customer Self-Service Portal | View Own Allocations, Request Delivery Dates, Track Orders | |
| CUSTOMER | e.rostova@metroschools.edu | Customer Self-Service Portal | View Own Allocations, Request Delivery Dates, Track Orders | |
| SUPPLIER | dispatch@primevalleyfoods.com | Inbound Carrier Portal | Book Dock Appointments, Upload BOL Documents | |
| AUDITOR | compliance@ab-digital.com | Compliance & Reporting | Read-Only Access to Inventory Ledgers, Invoices & Audit Logs |